The Constitution
Reviewed & updated on 1 May 2023
1. ABOUT
The Lembaga Khairat Muslimin is an approved voluntary Force enterprise formed to advance religious instruction among its members.
2. SUPERVISION/ASSISTANCE
It shall be the duty of the Assistant Director (Employee Well-Being & Services), Manpower Department (MPD) and his staff to provide support in the affairs of the Lembaga Khairat Muslimin.
3. RULES
All rules of LKM are to be in line with PGO A34 - Police Force Institutions, Police Institutional Funds, Associations and Force Enterprises, A&F SOP 61 – Loss of Public Money and Stores, A&F SOP 64 - Financial Framework for Management of Police Institutional Funds (PIFs) which are Public Moneys, Guidelines for Appointment of Officers onto SPF Boards and SOP on Financial Procedures on Collection of Public Monies in SPF.
4. NAME
The name of this Association shall be the “Lembaga Khairat Muslimin, Polis Repablik Singapura,” hereinafter referred to as “LKM” or “Lembaga”.
5. OFFICE
The official address of the Lembaga shall be at the:-
Singapore Police Force
Police Headquarters
c/o Manpower Department (EW&S Division)
New Phoenix Park, Level 15
28 Irrawaddy Road
Singapore 329560
The mailing address of the Lembaga shall be at the:
Alexandra Post Office
PO Box 177
Singapore 911506
6. LANGUAGE
The official languages of the LKM shall be Malay and English.
7. OBJECTIVES
a) To facilitate for the relevant needs and practices of its members pertaining to their Islamic faith.
b) To raise and receive funds and where sufficient to distribute the same for the welfare of its members especially in matters pertaining to bereavement, hospitalisation and pilgrimage.
c) To give material assistance considered as reasonable by the Management Committee to needy welfare organisations, educational institutions and charitable organisations, in Singapore.
d) To organise sports, recreational and/or social activities.
e) To be a resource organisation within the Home Team, i.e. as its partner of choice for the provision of relevant inputs and advice, by conducting seminars, lectures, facilitating discussions and addressing queries on matters pertaining to Islamic teachings and/or practices of Muslim officers within the SPF and the Home Team Ministry.
8. MEMBERSHIP
Ordinary
a) Muslim officers including the civilian staff in the SPF, Central Narcotic Bureau (hereinafter referred as CNB) and Internal Security Department (hereinafter referred as ISD) may apply for membership in the LKM.
b) Any existing member may remain as a member in the LKM regardless of his/her transfer to any departments within or outside the Home Team or any changes to the composition of its membership.
Associate
c) Members who have retired from service may apply for associate membership in Lembaga.
Application
d) Applications for membership shall be made to the Honorary Secretary on a form prescribed by the Management Committee.
Approval
e) The Management Committee shall either accept or reject the applications at the monthly meetings.
9. ENTRANCE FEE AND MONTHLY SUBSCRIPTION
A person who has been accepted by the Management Committee as a member of the LKM shall pay:-
i) an entrance fee of $3.00; and
ii) a monthly subscription:
Ordinary - $8.00 per month
Associate - $5.00 per month
10. CESSATION OF MEMBERSHIP
A person shall cease to be a member in the event of :-
a) death;
b) retirement, resignation from service or termination of service;
c) withdrawal from LKM membership on one month’s notice in writing; and
d) expulsion by the Management Committee at a monthly meeting, on the ground of having 3 or more months’ arrears in payment of subscription fees without any acceptable (by the Management Committee) reasons for such non payments or for the reason that such continuing membership is prejudicial to the mission and objectives of the Lembaga.
11. ANNUAL GENERAL MEETING
a) The Annual General Meeting shall be held within six months after the close of the financial year.
b) Two weeks’ notice shall be given to members when an Annual General Meeting or an Extraordinary General Meeting is being convened, and a copy of the agenda shall accompany such notice.
c) The Annual General Meeting shall have the powers:-
i) to read and confirm the minutes of the previous Annual General Meeting;
ii) to read and confirm the Annual Statement of Accounts;
iii) to elect the Management Committee members for the following year; and
iv) to consider any other matters.
d) An Extraordinary General Meeting may be called at any time by the Management Committee or on petition to the Honorary Secretary signed by a number of members not less than three times the total Management Committee members, including Divisional Representatives.
e) Any member desiring to raise any matter for consideration at the Annual General Meeting or Extraordinary General Meeting shall submit his motion in writing to the Honorary Secretary seven clear days before the meeting.
f) The quorum for the Annual General Meeting shall be three times the total number of the current Management Committee members, including Divisional Representatives. In the event of insufficient quorum, the General Meeting can be conducted after a lapse of 30 minutes from the scheduled time and those present shall be considered a quorum, but they shall have no power to alter, amend or make additions to any of the existing rules.
12. ELECTION OF THE MANAGEMENT COMMITTEE
a) The Management Committee, which holds office for two years, shall comprise the following:-
i) President,
ii) Vice-President,
iii) Honorary Secretary,
iv) Honorary Assistant Secretary,
v) Honorary Treasurer,
vi) Honorary Assistant Treasurer,
vii) Committee Members (x 3 elected posts)
b) The following Management Committee members shall be appointed by the Commissioner of Police and the said appointments shall be announced at the Annual General Meeting for the endorsement of members:
i) President,
ii) Vice-President,
iii) Honorary Treasurer,
iv) Honorary Secretary,
v) Honorary Assistant Treasurer.
The rest of the posts shall be elected at the AGM, on every alternate year.
c) Vacancies occurring in between Annual General Meetings shall be filled by co-option by the Management Committee for the duration of the Management Committee’s term of office.
d) Two Honorary Auditors who are not members of the Management Committee shall be appointed at the Annual General Meeting. They shall hold office until the next Annual General Meeting.
13. MEETING OF THE MANAGEMENT COMMITTEE
a) The Management Committee shall hold at least one meeting each month for the smooth administration of the Lembaga.
b) The Management Committee members are allowed to resign from office, and the result shall be made known at the Management “Monthly Meeting” or “Extraordinary Meeting”.
c) Management Committee Members are allowed to organise goodwill tours anywhere within or outside the Republic for the welfare of members of the Lembaga.
14. DUTIES AND RESPONSIBILITIES OF OFFICE BEARERS
a) President
The President shall:-
i) preside at the Annual General Meeting, the Extraordinary General Meeting, and the monthly meetings of the Management Committee;
ii) ensure that all resolutions of all meetings are properly implemented;
iii) sign all minutes of meetings which have already been confirmed;
iv) approve all payments and sign all cheques issued by the Lembaga;
v) approve applications for leave of all employees after consultation with the Honorary Secretary and thereafter bring to the Management Committee’s attention, if necessary; and
vi) have a casting vote.
b) Vice-President
The Vice-president shall:-
i) assist the President in his duties under Rule 14(a)(i) to (a)(vi); and
ii) act for the President in his absence.
c) Honorary Secretary
The Honorary Secretary shall:-
i) convene the Annual General Meeting, the Extraordinary General Meeting and the monthly Management Committee meeting as directed by the President/Vice-president;
ii) prepare and keep all minutes of the meetings;
iii) transact all correspondence;
iv) prepare the Annual Report for discussion at the Annual General Meeting;
v) keep all books, records and registers;
vi) pay the salaries of all employees of the Lembaga and make any other payments as approved by the Management Committee;
vii) attend all meetings under Rule 14(a)(i);
viii) carry out the duties normally required of him and discharge any other responsibilities as and when directed by the Management Committee;
ix) submit the reports of activities received from the Divisions/Units to the Management Committee; and
x) maintain an up-to-date register of members; and
xi) endorse all payments and sign all cheques issued by the Lembaga.
d) Honorary Assistant Secretary
The Honorary Assistant Secretary shall:-
i) assist the Honorary Secretary in his duties under Rule 14(c)(i) to (c)(xi); and
ii) act for the Honorary Secretary in his absence.
e) Honorary Treasurer
The Honorary Treasurer shall:-
i) prepare the Annual Statement Of Accounts and estimates of annual expenditure and income for submission to the Annual General Meeting;
ii) prepare vouchers which have been approved by the Management Committee;
iii) be responsible for collecting and receiving money and depositing them into a bank daily as directed by the Management Committee;
iv) issue and sign all receipts;
v) prepare monthly statement of accounts for submission to the monthly meeting of the Management Committee; and
vi) prepare and maintain a record of all properties.
f) Honorary Assistant Treasurer
The Honorary Assistant Treasurer shall:-
i) assist the Honorary Treasurer in his duties under Rule 14(e)(i) to (e)(vi); and
ii) act for the Honorary Treasurer in his absence.
15. HONORARY AUDITORS
The Honorary Auditors shall:-
i) audit and confirm all the books and financial documents at least once in two months;
ii) certify all the audited books and documents;
iii) certify all the Annual Statement of Accounts; and
iv) perform any other duties connected with finance as directed by the Management Committee.
16. SIGNING OF CHEQUES
All cheques issued by the Lembaga shall be signed by:-
a) The Assistant Director (Employee Well-Being & Services) or Manager (Employee Well-Being), MPD,
b) the President or Vice President; and
c) the Honorary Secretary or Honorary Assistant Secretary
17. EX-OFFICIO TREASURER
The Assistant Director (Employee Well-Being & Services) or Manager (Employee Well-Being), MPD shall be Ex-Officio Treasurer.
18. BOARD OF TRUSTEE
a) A board of Trustees shall be responsible for the immovable properties and investment of funds;
b) The Board shall comprise the following:-
i) Director Manpower;
ii) Assistant Director (Employee Well-Being & Services), MPD;
iii) the President; and
iv) any other Police Officer or official as the Commissioner of Police thinks fit to nominate from time to time.
19. DIVISIONAL REPRESENTATIVES
a) Director / Commander of Department / Divisions shall nominate two representatives to sit in the monthly Management Committee meetings.
b) A divisional representative who has been absent from three consecutive meetings without a satisfactory reason will be considered as having vacated his position.
c) The Director / Commander of the Department / Division shall nominate another representative to fill in the vacancy on the advice of the Management Committee.
20. VOLUNTARY WORK
The services of all members of the Management Committee and the Divisional Representatives are gratuitous.
21. PROHIBITION
a) Gambling of any kind and the playing of paikow or mahjong, whether for stakes or not, is forbidden on the Lembaga’s premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.
b) The funds of the Lemaga shall not be used to pay the fines and/or legal expenses of members who have been convicted in Court. The Lembaga shall not raise funds from the public without the approval of the Registrar of Societies and other relevant Government authorities.
c) The Lembaga shall not attempt to restrict or in any other manner interfere with trade or prices or engage in any Trade Union activity as defined in any written law relating to trade unions for the time being in force in Singapore.
d) The Lembaga shall not hold any lottery, whether confined to its members or not, in the name of the Lembaga or its office-bearers, Committee or members.
e) The Lembaga shall not indulge in any political activity or allow its fund and/or premises to be used for political purposes.
22. FINANCIAL GRANTS, CONTRIBUTIONS AND DONATIONS
The followings are the benefits for Ordinary & Associate members:
a) Death Grants:
(i) Member’s Parents
(ii) Member’s
(iii) Member’s Spouse
(iv) Member’s Child (under 21 years of age)
b) Hospitalization Grant
(Capped at once per annum – to be claimed within 1 year from the date of discharge per financial year)
c) Grants for Haj & Umrah (no cap)
d) Privileges to join activities organized by LKM
e) Each member may receive one of the following items on a yearly basis (Subject to Management Committee Decision):
(i) Islamic Calenders & Prayer Time Table
(ii) Dates for Ramadhan
(iii) Hari Raya Money Envelopes
23. SALARIES AND ALLOWANCES
The salaries and/or allowances of all employees of the Lembaga shall be determined by the Management Committee.
24. MORAL / RELIGIOUS EDUCATIONAL ACTIVITIES
All lectures, seminar, conferences, classes or outdoor activities pertaining to religious and/or moral education to members and/or non members must be conducted by Asatizahs from Asatizah Recognition Scheme (ARS) / recognised by MUIS, and/or subject to the approval of the Management Committee.
25. EDUCATIONAL GRANTS / BURSARIES / SCHOLARSHIP
a) The Management Committee may provide scholarships/bursaries or educational grants to members,’ associate members’ and non members’ child(ren), either directly or jointly with SPF Welfare Division and/or any other relevant organisations.
b) For this purpose, the Management Committee shall appoint a Scholarship Sub-Committee from time to time to consider the applications for such scholarships.
c) The Scholarship Sub-Committee shall comprise five members appointed from the Management Committee.
d) The Management Committee shall decide on the number and the value of scholarships to be awarded.
26. APPROVAL BY COMMISSIONER OF POLICE
All the Rules shall be subject to the approval of the Commissioner of Police who shall be kept informed of all matters of the Lembaga through Director Manpower and Assistant Director (Employee Well-Being & Services), MPD.
27. CONSTITUTIONAL AMENDMENTS
Amendments and additions to the Constitution and Rules at the Annual General Meeting shall only come into force after the approval by the Commissioner of Police and the Registrar of Societies.
28. GRIEVANCES
a) Any member or body of members who has grievances against the Lembaga may refer the matter to the Management Committee which shall endeavour to redress the grievances.
b) In the event of no settlement being arrived at, the Management Committee and the aggrieved party shall present their cases, either jointly or severally to a general meeting of members.
29. DISSOLUTION
The Lembaga may be dissolved with the approval of three-quarters of the total number of members who have appended their signatures on a document of dissolution.